Work
A Media Company — Internal File Share
A crate, not another Dropbox
The Client
A Hong Kong media company. Several shows and editions a day. Office prepares stills, rundowns, short video, and PDFs. The floor team has to find the right file at the right moment.
The Brief
Files were already moving. They were just not moving through one place. Office sent assets over notepad, calendar comments, WhatsApp, file.io, and random image hosts. The floor team then hunted for today's pack while the clock ran. They did not need another document archive. They needed a crate: browse by date, filter by show or project, office uploads, floor downloads, keep it temporary.
What We Built
A small internal web app. Not Dropbox.com, not a shared drive that never gets cleaned. Left spine is dates, newest first. Click a date and the next column is projects, plus an All view. Office lands on upload. Floor lands on download. Same files, two roles. Files sit on disk by date and project. Download goes through the app, not a public folder. Old files are hard-deleted on a short timer. An upload pings the floor so nobody sits there hitting refresh. The product is the usability: type you can read across a room, labels the team already uses, today's pile obvious on first open.
Who it is for
The same shape fits any office that hands files across a deadline: media, events, retail ops, a factory shift. It is a product, not a one-off for one newsroom. Media was the first client.
Outcome
Office has one drop. The floor has one retrieve. Nobody is scrolling a WhatsApp chat for this morning's rundown.
What we delivered
- Date spine, newest first
- Project / show filter plus All
- Drag-and-drop upload with remarks
- Role views: office upload / floor download
- Short retention, hard delete
- Upload notification
- Images, video, PDF, slides
FAQ
Questions we get
01 Is this Dropbox?
No. It is a short-retention crate: date and project, office uploads, floor downloads, then hard delete. Built so today’s pack is obvious, not so files live forever.
02 Does it only work for a newsroom?
Media was the first client. The same shape fits events, retail ops, a factory shift — any office that hands files across a deadline.
03 How long are files kept?
A few days, then gone. The product is the hand-off, not an archive.
Next case study
A Media Company — Leave and Company Events